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A bulk of our conference time was invested in targeted group tag-ups. 1-1s: Considering that tag-ups took control of any project-specific conversations, this left 1-1s to be completely coaching-centric (in truth, I would regularly delay topics from 1-1s to Tag-ups since they needed the other attendees). Our weekly cadence was based upon numerous essential philosophies: Avoid ad-hoc meetings.

We discovered that the trap of ad-hoc meetings had a great deal of downsides. Initially, every one requires schedule coordination of participants, so it can press conversations out ("can I get 15 mins to talk about X" ends up occurring 2 weeks later). But even more importantly, the lack of a clear structure can typically lead to ineffective conferences - people don't know if it's a details sharing conference or a decision-making conference, and it's unclear what level of preparation, etc is required.

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Our technique to "tag-ups" turned into an unique method to handle this. Reserve time. An innovative experiment that developed into a trademark of our procedure. Much of our conferences consisted of a long "bullpen" period. The time was deliberately unstructured and with no agenda, where the only guideline was that you had to remain present.

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A number of these discussions would have naturally become ad-hoc conferences, and rather got managed in a timely manner. It also resulted in a much tighter management team because the list of interested parties in a topic was typically different than might have been initially envisioned. Replace read-outs/ meetings with broadcast emails: There were a handful of crucial routine broadcast emails that the group depended on, including my Sunday night email to the group.

Pre-reads ("Come prepared and anticipate others to be prepared"). We practically never ever "provided" anything in meetings. Materials were always sent beforehand, and people were expected to pre-read. Almost all of our conferences were scheduled to be 30 minutes and frequently ended early. Framing matters. Instead of jumping to  https://copeland-allred.blogbright.net/the-single-strategy-to-use-for-create-a-youtube-channel-google-support , groups rapidly discovered how to ask the right "" and frame conversations in the proper way.